SPECAL BOARD MEETING SEPTEMBER 9, 2016

SPECAL BOARD MEETING

SEPTEMBER 9, 2016

Meeting called to order by Don Williams, President, at 12:05 at Tom Moore’s residence.

Members present were President Don Williams, Vice President Jeff Shattuck, Treasurer Andy Koosman, Secretary Janice Thomson and member at large Tom Moore.  Also present was Curt Thomson Water Committee, chairman.

SECRETARY’S REPORT - Jan Thomson

Amendments to the last the Quarterly meeting minutes.

Changes to the secretary’s report were in regard to the bid on the breakwater at the marina.  The minutes should state the acceptance of the bid by David Funk was dependent on a successful meeting with him to review the bid and extent of damages and his proposed corrections.

The board discussed and approved that Judy Oberto should be paid an additional $200.00 annually.

With these changes the minutes of the board meeting July 30, 2016 were approved. 

DREDGING AND PERMITS FOR MARINA

It appears that the repairs necessary in the Marina area are considerable. After discussion the consensus was to pursue studies by an engineering firm to determine our overall needs.  There is an engineer coming Sept. 10 (Bill Perkins) to look at the bulkhead and other marina problems. 

We have the piling to use for the boat launch.  They are treated with the Eco treatment necessary at a total cost of $300.00.  Motion made by Tom to pay for the piling.  Seconded by Jeff. Motion passed.  We may hold off on the installation of the launch float until we have the engineer study completed. 

With the dredging permit we have to use a barge that needs 6-7 feet of draft to operate.  The prospect of hydraulic extraction to remove the sand seems like a much better way to go and less damage than the barge process.  We will continue to evaluate this.  We have a bid by American Construction for a total of $137,500. ($50/cu yd. (1750=$87,000) and  a charge of $50,000 to move in and set up). We will also send Blackwater out of Kirkland an electronic copy of the dredging permit as they indicated they will make a bid in the next couple days. We need to find out what the rate for Standby if there should be a weather or tide problem. 

The beach property that is owned by Admirals Row received considerable erosion and loss of sand last winter.  We need to consider what it is going to take in the future to protect our property and the gazebo.  We might consider buying the property from them to protect our own area in the marina. This too can be part of the assessment by the engineers.  We could deadhead and put logs in.   We want to keep the relationship with Admirals Row.

We need to proceed with our permits for dredging, bulkhead repairs, marina repairs as well as solving the erosion problems in Admirals Row.  The engineers will be of assistance in working to solve all these concerns.  We could get a maintenance permit on our prior permit as long as it is the same.

We have a bid from David Funk for bulkhead repair, but in light of the other maintenance problems we will table this discussion until the October meeting. Motion to table passed.

WATER COMMISSION

Replacement of Ed Porter to be considered.   The names of David Janowski and Jess Morris have been submitted by the Water Commission.  Both were discussed and determined that having a commissioner on the hill with the other two on the spit seemed like the best way to go.  Motion to put Jess Morris on the water commission was made and seconded.  Motion passed.

We will have Judy publish the Boards thanks to Ed Porter for all his years of service.

ATTORNEY TO REVIEW BY LAWS AND COVENANTS

We have talked with Malcom Harris of the firm Harris & Wakayama PLC of Seattle and Port Townsend and the initial cost would be $600 to review both our Bylaws and Covenants.  Additional consultation would cost $300 per hour. If changes or updates are needed to bring our Covenants up to date, we would plan to have the BCCA community vote on the proposed changes at the June 2017 annual meeting.  Motion that we hire an attorney to look at by laws and covenants.  Motion made, seconded and passed.

Motion to adjourn by Andy at 1:30. Passed. 

Minutes prepared by Jan Thomson, secretary.