Bridgehaven Community Club Association Board Meeting
May 2,2020 Via  Zoom

President Blake Egenes called the meeting to order at 11:00 A.M.  The meeting was held via Zoom in home’s of each member.

Blake welcomed everyone to the meeting.  Board members in attendance were:  President, Blake Egenes, Vice President, David Wilson, Secretary, Nancy Schulberg, Assistant Treasurer, Marilyn Bryant, Treasurer, Carolyn Brotherton, Member At Large, Rhonda Morris.  Also in attendance were Marina Manager, Matt Maynard, Water Commissioner, Joe Schwan, Water Manager, and Jose’ Escalera.

Bridgehaven’s annual meeting was set and  will be held at the Bay Club in Port Ludlow, WA, Saturday September 26, 2020 at 1:00 p.m.

Road maintenance will be done on North Beach Drive this year.  Exact date not yet set.  This project was approved by the board unanimously.   Members will be notified in advance via FaceBook and Bridgehaven.net  as there may be minimum access.

Letters will be sent out to five lot owners on North Beach Drive addressing the safety issue of overgrown tree limbs.

Dave Wilson and Blake Egenes are working with the Corps of Engineers on dredging our marina.

Repaving our boat ramp is in the planning stage.

A work party needs to be planned for annual maintenance at the marina.  Getting a bid on underground sprinklers.  Need volunteers to maintain the grounds on a monthly basis.  There will be a sign up sheet posted inside the pavilion’s south door.

Rhonda Morris will be drafting a letter to encourage more members to join the board.  This will be posted on Bridgehaven’s FaceBook and Bridgehaven.net.

Marina report was given by manager Matt Maynard.  A water leak was repaired by members.  Major work needs to be done on one of our piers.  Presently there are three 20’ slips available for rent.

Carl Scott has been appointed as our Chair for the Architectural Committee.  

Water Commissioner, Joe Schwan, addressed water over usage by community members.  Joe and Jose’ will write a proposal to present to the board in regards to meter readings, tiered rates and billings.

Water Manager, Jose’ Escalera gave a report on our water system.  There has been an issue with a pressure relief valve on our system.  He stated that all members need to have a pressure relief valve.

 
Two hundred Bridgehaven directories are being printed.

There will not be a Bridgehaven Community Annual Garage Sale this year.

Marilyn Bryant gave a treasurer’s report.

New business discussed:
Possibly our annual meeting be held via Zoom

Respectfully Submitted, Nancy Schulberg, Secretary

Bridgehaven Community Club Association Board
October 14, 2019

President Blake Egenes called the meeting to order at 2:00 P.M.  The meeting was held at Bridgehaven Marina.

Blake welcomed everyone to the meeting.  Board members in attendance were:  President, Blake Egenes, Vice President, David Wilson, Secretary, Nancy Schulberg, Assistant Treasurer, Marilyn Bryant, Treasurer, Carolyn Brutherton, Member At Large, Rhonda Morris.  Also in attendance were Marina Manager, Matt Maynard, Water Commissioner, Joe Schwan, Water Manager, Jose’ Escalera,  and several BCCA members.

This meeting was called to update board members on the agenda from June 26, 2019 board meeting.

Secretary Nancy Schulberg read the minutes from June 26, 2019 board meeting.  Minutes were approved.

Water Commissioner, Joe Schwan, addressed water over usage by community members.  Joe and Jose’ will write a proposal to present to the board in regards to meter readings, tiered rates and billings.

Water Manager, Jose’ Escalera gave a report on Mission’s Communication, Bridgehaven’s new  24/7  water monitoring system. 

Bill Bryant checked on earthquake insurance.  Cost would be $1,000.00 per year.

New business discussed:

• Replacing the existing glass with plexi glass in the bus stop building on Eagle View. Blake will be checking on this.
• Installing security cameras at the marina.  Matt will be checking on this.
• Finishing up the landscaping improvements at the marina.  Gravel by the firepit area and pouring cement or placing pavers at the entrance of the gazebo.  Nancy checking on cost for cement.
• Finishing the installation of the wood stove and enclosing the soffits in the gazebo.   Joe Schwan, Lloyd Schulberg, Curt Thomson, and Bill Bryant are currently working on this project.

Mariyln Bryant gave the treasurer’s report.  One BCCA member is delinquent.  A lien will be put on their property.  Treasurer’s report was approved.

Blake moved to adjourn the meeting.  Rhonda seconded the motion.  Meeting was adjourned at 3:35 p.m.

Respectfully Submitted, Nancy Schulberg, Secretary

Bridgehaven Community Club Association Board 

June 26, 2019

President Blake Egenes called the meeting to order at 6:00 P.M.  The meeting was held at Nancy Schulberg’s home.

Blake welcomed everyone to the meeting.  Board members in attendance were: President Blake Egenes, Vice President David Wilson, Secretary Nancy Schulberg, Treasurer Marilyn Bryant.  Also in attendance were Marina Manager Matt Maynard and several BCCA members.

This meeting was called to swear in BCCA board members. 

Blake Egenes was sworn in as President, Dave Wilson was sworn in as Vice President, Nancy Schulberg was sworn in as Secretary. 

Bill Bryant made a motion to elect Carolyn Brotherton as Treasurer.  The motion was seconded by Jan Thomson. All were in favor. Carolyn Brotherton was sworn in as Treasurer.

Marilyn Bryant will now be Assistant Treasurer.

Bill Bryant made a motion to elect Rhonda Morris as Member At Large.  Jan Thomson seconded the motion. All were in favor. Rhonda Morris was sworn in as Member At Large. 

Other business discussed was chip sealing North Beach Drive.  Funds from the Miscellaneous Reserves will be used and paid back in January 2020 from annual dues.  The amount is around $37,000.00.

Several water bills have not been paid.  Numerous billings and letters have been sent out.  Official water shut off notices will be posted on dwellings.  Notices will also reflect there will be a $100.00 fee for water re-hook up.  Fees and balances of overdue notices must be paid in full before water is restored.

Our Water Commissioners will be addressing over usage of water in their next meeting.  They will bring to the Board of Directors a dollar amount they feel over usage will be fined for individuals.

Bill Bryant noted that BCCA does not have earthquake insurance on our two water tanks, two reservoirs or pump house.  Bill will look into costs.

Nancy made a motion to adjourn the meeting.  Marilyn seconded the motion, Meeting was adjourned at 1:30 P.M.

Respectfully Submitted, Nancy Schulberg, Secretary

    Bridgehaven Community Club Association Board

June 1, 2019

President Blake Egenes called the meeting to order at 4:30 p.m..  The meeting was held at Dave Wilson’s home.

Board members in attendance were:  President Blake Egenes, Vice President David Wilson, Secretary Nancy Schulberg, Treasurer Marilyn Bryant. Person at large Charles Thomas.  Also in attendance was Chris Wilson.

Topics of discussions were:

Annual meeting June 15, 2019 at Port Ludlow Bay Club

Bridgehaven’s annual garage sale: Friday June 7th Saturday June 8th 2019

New roof for the gazebo at the marina

2020 budgets : BCCA and Water

June 22, 2019 date was set for marina work party, we will need lots of volunteers for this

Volunteers are need on a regular basis for groundskeeping at the marina

Water manager still in negotiating stage

Dave Wilson motioned to adjourn the meeting.  Marilyn Bryant second the motion. Meeting was adjourned at 6:30 p.m.

                Bridgehaven Community Club Association Board

May 6, 2019

President Blake Egenes called the meeting to order at 4:30 p.m..  The meeting was held at Marilyn Bryant’s home.

Board members in attendance were:  President Blake Egenes, Vice President David Wilson, Secretary Nancy Schulberg, Treasurer Marilyn Bryant. Person at large Charles Thomas.  Also in attendance were Water Utility Commissioner Joe Schwan, Marina Manager Matt Maynard, Bill Bryant, Curt and Jan Thompson.  Architecture Committee Carolyn Brotherton.

Joe Schwan gave a report on the latest water audit. Our water audit passed.

Joe updated us on Bruce Jakola and Steve Drury certifications.  They are about 50% completed.  They have applied for temporary certification from Jefferson County Health Department.

There was discussion of members going over their allotted water usage.

Bridgehaven’s annual garage sale was set for Friday June 7th Saturday June 8^th, 2019.

2020 budget was also set.  

Members will be asked to please update email address.  Discussion on emailing all mailings in lieu of U.S. Postal mailings to save on money.

Nancy Schulberg motioned to adjourn the meeting.  Marilyn Bryant second the motion.  Meeting was adjourned at 5:45 p.m.

Bridgehaven Community Club Association Board

February 16, 2019

President Blake Egenes called the meeting to order at 11:00 A.M. The meeting was held at Nancy Schulberg’s home.

Blake welcomed everyone to the meeting.  Board members in attendance were: President Blake Egenes, Vice President David Wilson, Secretary Nancy Schulberg, Treasurer Marilyn Bryant. Also in attendance were Water Utility Commissioners Joe Schwan, Stan Kriegel, Water Utility Manager Dave Mathis, Marina Manager Matt Maynard, Bill Bryant, Duane Wells, Bruce Jakola, and Steve Drury.

This meeting was called in regards to Dave Mathis, Bridgehaven’s Water Utility Manager retiring in September.  

All in attendance discussed pros and cons to keeping ownership or selling our water system.  

Bruce Jakola and Steve Drury have been hired as the new Water Utility Managers by Bridgehaven to replace Dave Mathis.

Other business discussed was chip sealing North Beach Drive. Blake will notify Doolittle Construction to get us on the list for this year.

Nancy made a motion to adjourn the meeting.  Marilyn seconded the motion, Meeting was adjourned at 1:30 P.M.

Bridgehaven Board Meeting January 21, 2019

President, Blake Egenes called the meeting to order at 4:30 p.m.  The meeting was held at Nancy Schulberg’s home.  All members of the board were in attendance except Charles Thomas.  Community members in attendance were Cathy Wright, Don Williams, Bruce Jakola, Stan Kriegel, and Bill Bryant.  Also in attendance was Deb Reithmeyer from Trails End.

Architectural Committee was represented by Carolyn Brotherton.  Carolyn  gave a report that four projects have been approved by the committee.

Deb Reithmeyer is a trainer for Neighborhood Preparedness in Emergency Planning, within the Department of Emergency Management.  She is also the Emergency Management volunteer for Bridgehaven and Trails End. She reported that Providence Hospital donates 600 - 700 pounds of medical supplies each month?  Bridgehaven needs to find a storage location and building for the medical supplies that have been donated to us.  Margie Jones is compiling a list of medical supplies we should have on hand in case of an emergency.  If you, or anyone you know who has experience in emergency situations and would like to help Margie, please contact her at (206)235-5315.

Deb also talked about Bridgehaven putting together an aquatic team.  This team would be transporting injured people to the Kitsap side of the canal by boat.  If you are interested please contact her at (816)510-7055.

Bridgehaven is also in need of a HAM radio operator.  Rod Mash left all his equipment needed for this job.  Susan Kriegel showed some interest in this position.

DART, which stands for Disaster Assistance Response Team training will take place April 27, 2019 at Kenmore Air.  This training is to learn how to get injured people on and off a float plane.

Water Utility Manager,  Dave Mathis gave notice that he will be retiring from his position   in September, 2019.

He stated that the project that was going to be done on Seattle Drive Loop will not be taking place.  $58,000.00 was put aside for this project.  These funds will now be moved into the general fund.

We also discussed selling our ownership of Bridgehaven Water System. Blake made a motion to have Jefferson County PUD come and look at our system for purchase.  Dave Wilson second the motion.  Motion was passed. Blake will be contacting interested companies including Jefferson County PUD.

We have 350 approved water connections.  We have 221 customers, 6 are inactive  at this time.

Marina Manager, Matt Maynard reported that the first finger on the south side from the outer edge on  first pier is in desperate need of repair.  Bellingham Marine will be doing this repair work.  Also, rods and whalers on the four front piers need to be replaced.  We also discussed other issues that are in need of repair at the marina.

We received a bid to seal coat the road going down to the spit.  The board decided that we need to get another bid.   This next bid will be for chip sealing.  Blake will be contacting an asphalt company for this.

Don Williams is heading up the committee to revise  our covenants.  He will have a meeting for all community members to attend before our annual meeting.   Date, time and location have not yet be set.

Bruce Jakola was able to rent the Port Ludlow Bay Club facility for our annual meeting this year.  Our meeting is scheduled for Saturday June 8, 2019 at 10:00 a.m.  The address is 120 Spinnaker Road, Port Ludlow, WA  98365.

Meeting was adjourned at 6:30 p.m.   Next meeting is April 17, 2017, 4:30 at Marilyn Bryant's home.

To view minutes from 2018 and earlier, click here.