Bridgehaven Community Club Association Board Meeting

January 16, 2021

President Blake Egenes called the meeting to order at 10:00 a.m., January 16, 2021. The meeting was held at Bridgehaven Marina.

Board members in attendance were:  President, Blake Egenes, Vice President, Dave Wilson, Member At Large, Kimbery Funk, Assistant Treasurer, Marilyn Bryant, Secretary, Nancy Schulberg.

Other members in attendance, Marina Manager, Matt Maynard, Bill Bryant and Cathy Wright.  Water Manager Jose Escalera, via phone call. 

We spoke to Jose Escalera in regards to replacing all existing  water meters with new electronic meters in 2021.  They would be purchased from Itron.  New Water Meters  

The cost to replace all existing meters would be between $200 and $300 each.  There are 224 existing meters at this time.

A new water shut off valve needs to be replaced at the top entrance of the marina.  This will be done before the end of March, 2021.  Cost will be around $800.00.

A water leak on the spit between Matt Maynard’s home will also be looked at in the near future.

Marina Manager Matt Maynard is getting bids on repairing the far end dock at the marina.

There are presently three 20’ slips available.  Numbers 7, 17 and 20.

Assistant Treasurer Marilyn Bryant gave the treasurer’s report. She has billed out $180,000.  Currently collected $103,000.00.  Our bank balance is $784,000.00

Blake Egenes motioned to adjourn the meeting, Nancy Schulberg seconded the motion.  Meeting was adjouned at 11:30 a.m.

Respectfully Submitted, Nancy Schulberg, Secretary

Bridgehaven Community Club Association Board Meeting

September 28, 2020

(This meeting replaced our annual meeting that was set for September 26, 2020 that was cancelled due to COVID-19 restrictions.)

Vice President Dave Wilson called the meeting to order at 4:00 P.M. The meeting was held at Bridgehaven Marina.

Board members in attendance were:  President Blake Egenes, Vice President Dave Wilson, Secretary Nancy Schulberg, Assistant Treasurer Marilyn Bryant, Treasurer Carolyn Brotherton, Member At Large Rhonda Morris. 

Assistant Treasurer Marilyn Bryant gave the treasurer’s report. Our insurance has gone up from $12,000 to $16,000 in one year.

Bridgehaven brought in $205,000 and spent $176,000.  $29,000 was written off for depreciation.

Marina repair for the docks was presented.  We received an estimate from Bellingham Marine for $60,000.  This issue has been tabled due to astronomical price.

Carolyn Brotherton gave the architectural report.  No new projects have been submitted.  There was discussion about new construction on North Beach Drive that is currently in progress that was not submitted for approval.  Committee will look into this.

One hundred and sixty four ballots were mailed out.  Seventy seven were returned.  Ballots were counted and tallied.  Congratulations to Kimberly Funk.  Kimberly is BCCA  new Member At Large.  She is replacing Rhonda Morris.  Thank you Rhonda for all your dedicated time/years you have put in for Bridgehaven.

Both BCCA 2021 water and annual budgets were approved by members.

BCCA board of directors were designated:

President -  Blake Egenes

Vice President -  David Wilson

Treasurer - Carolyn Brotherton

Assistant Treasurer -  Marilyn Bryant

Secretary - Nancy Schulberg

Member At Large - Kimberly Funk

Board meetings were set for 2021.  All quarterly meetings will be held at the marina pavilion. 

• January 16, 2021       Saturday       10:00 a.m.
• April 17, 2021             Saturday       10:00 a.m.
• July 17, 2021              Saturday       10:00 a.m. This meeting will be combined with our annual budget meeting.
• September 25, 2021 ANNUAL MEETING.  Time and place to be determined.

Marilyn Bryant motioned to adjourn the meeting. Rhonda seconded the motion.  Meeting was adjourned at 4:10 p.m.

Respectfully Submitted, Nancy Schulberg, Secretary

Bridgehaven Community Club Association Board Meeting

August 22, 2020

President Blake Egenes called the meeting to order at 10:00 A.M.  The meeting was held at Bridgehaven Marina.

Blake welcomed everyone to the meeting.  Board members in attendance were:  President, Blake Egenes, Secretary, Nancy Schulberg, Assistant Treasurer, Marilyn Bryant, Treasurer, Carolyn Brotherton, Member At Large, Rhonda Morris. 

It was decided that Bridgehaven’s annual meeting will not be held this year due to COVID-19, Corona Pandemic.

The budget was set and approved for 2021.  The $60,000 that is currently in reserve will be distributed: $30,000 will go into the marina budget for dredging, the remaining $30,000 to the marina for improvements

Projects approved for 2021

• Repairing the boat ramp
• Repairing the docks starting at the east end, Blake would like to see one or two fingers repaired each year until they are all completed
• Dredging
• Hire maintenance out for lawn up keep at the marina
• Maintenance for lawn upkeep at the pump house, storage tank area and other areas that become fire hazardous
• Install a Bridgehaven sign on south end of Thorndyke like the one on the north end
• Build or install a kayak, canoe storage unit at the marina
• Building a new storage building to house records

Other discussion was having covenant changes relooked at.  Vote next time for each covenant change separately, not all or none.  Need someone to head this project.

Traffic mitigation for Thorndyke Road was also mentioned.  Nancy Schulberg will look into this concern.

Respectfully Submitted, Nancy Schulberg, Secretary

Bridgehaven Community Club Association Board Meeting  
July 18, 2020  

President Blake Egenes called the meeting to order at 10:00 A.M. The
meeting was held in the gazebo at the marina.

Blake welcomed everyone to the meeting. Board members in attendance
were: President, Blake Egenes, Vice President, David Wilson, Secretary,
Nancy Schulberg, Assistant Treasurer, Marilyn Bryant, Treasurer, Carolyn
Brotherton, Member At Large, Rhonda Morris. Also in attendance were
Marina Manager, Matt Maynard, Water Commissioner, Joe Schwan, Diana
Schnaible, Deb Reithmeyer and George Gerbert.

Deb Reithmeyer updated the board about community situation reports in
regards to COVID-19. She posts them on BCCA Facebook page twice per
week.

Deb also asked if BCCA was interested in Jefferson County Picnic. Were
we interested in purchasing a conex box for emergency supplies? She will
put out a new emergency survey to those members who have provided an
email to BCCA.

Deb also introduced George Gebert, our new emergency ham radio
operator.  

Preliminary budget for 2021 that would be presented during the BCCA
annual meeting. Board and community members were asked, are there
any proposals for large expenditure projects they would like to see done in
2021.  Items suggested are as followed:
● Marina repairs - docks and piers
● Water line going from South Point Road down to the spit via back
canal has a leak
● Pressure reducer valve

The board passed that BCCA will hire out, lawn and general maintenance
at the marina starting in 2021.

Notices for water shut off and delinquent HOA fees will be delivered by
August 1st 2020.

BCCA board positions, secretary and member at large will go up for
election at our next annual meeting, Saturday September 26, 2020 at the
Bay Club in Port Ludlow, at 1 p.m. Our annual meeting may have to be
cancelled because of COVID-19 state regulations. If so, all members will
be voting by proxy.

Slips 17 and 20 are available for renting at the marina.

The board was informed by our water commissioner Joe Schwan that we
can no longer use the building next to the water pump house for any type of
storage. This is due to new restrictions because of COVID-19.  

Construction of a new building and site location was discussed. Board
agreed that there is room on the premises where the water tanks are
located.

Three emergency radios/walkie talkies need to be located. Anyone
knowing their location, please inform one of the board members please.

New business:
● Storage of old records from Floyd Hefferline.

President Blake Egenes moved that the meeting be adjourned, Marilyn
Bryant second the motion.  Meeting was adjourned at 11:15 a.m.  

Respectfully Submitted, Nancy Schulberg, Secretary

Bridgehaven Community Club Association Board Meeting
May 2,2020 Via  Zoom

President Blake Egenes called the meeting to order at 11:00 A.M.  The meeting was held via Zoom in home’s of each member.

Blake welcomed everyone to the meeting.  Board members in attendance were:  President, Blake Egenes, Vice President, David Wilson, Secretary, Nancy Schulberg, Assistant Treasurer, Marilyn Bryant, Treasurer, Carolyn Brotherton, Member At Large, Rhonda Morris.  Also in attendance were Marina Manager, Matt Maynard, Water Commissioner, Joe Schwan, Water Manager, and Jose’ Escalera.

Bridgehaven’s annual meeting was set and  will be held at the Bay Club in Port Ludlow, WA, Saturday September 26, 2020 at 1:00 p.m.

Road maintenance will be done on North Beach Drive this year.  Exact date not yet set.  This project was approved by the board unanimously.   Members will be notified in advance via FaceBook and Bridgehaven.net  as there may be minimum access.

Letters will be sent out to five lot owners on North Beach Drive addressing the safety issue of overgrown tree limbs.

Dave Wilson and Blake Egenes are working with the Corps of Engineers on dredging our marina.

Repaving our boat ramp is in the planning stage.

A work party needs to be planned for annual maintenance at the marina.  Getting a bid on underground sprinklers.  Need volunteers to maintain the grounds on a monthly basis.  There will be a sign up sheet posted inside the pavilion’s south door.

Rhonda Morris will be drafting a letter to encourage more members to join the board.  This will be posted on Bridgehaven’s FaceBook and Bridgehaven.net.

Marina report was given by manager Matt Maynard.  A water leak was repaired by members.  Major work needs to be done on one of our piers.  Presently there are three 20’ slips available for rent.

Carl Scott has been appointed as our Chair for the Architectural Committee.  

Water Commissioner, Joe Schwan, addressed water over usage by community members.  Joe and Jose’ will write a proposal to present to the board in regards to meter readings, tiered rates and billings.

Water Manager, Jose’ Escalera gave a report on our water system.  There has been an issue with a pressure relief valve on our system.  He stated that all members need to have a pressure relief valve.

 
Two hundred Bridgehaven directories are being printed.

There will not be a Bridgehaven Community Annual Garage Sale this year.

Marilyn Bryant gave a treasurer’s report.

New business discussed:
Possibly our annual meeting be held via Zoom

Respectfully Submitted, Nancy Schulberg, Secretary

Bridgehaven Community Club Association Board
October 14, 2019

President Blake Egenes called the meeting to order at 2:00 P.M.  The meeting was held at Bridgehaven Marina.

Blake welcomed everyone to the meeting.  Board members in attendance were:  President, Blake Egenes, Vice President, David Wilson, Secretary, Nancy Schulberg, Assistant Treasurer, Marilyn Bryant, Treasurer, Carolyn Brutherton, Member At Large, Rhonda Morris.  Also in attendance were Marina Manager, Matt Maynard, Water Commissioner, Joe Schwan, Water Manager, Jose’ Escalera,  and several BCCA members.

This meeting was called to update board members on the agenda from June 26, 2019 board meeting.

Secretary Nancy Schulberg read the minutes from June 26, 2019 board meeting.  Minutes were approved.

Water Commissioner, Joe Schwan, addressed water over usage by community members.  Joe and Jose’ will write a proposal to present to the board in regards to meter readings, tiered rates and billings.

Water Manager, Jose’ Escalera gave a report on Mission’s Communication, Bridgehaven’s new  24/7  water monitoring system. 

Bill Bryant checked on earthquake insurance.  Cost would be $1,000.00 per year.

New business discussed:

• Replacing the existing glass with plexi glass in the bus stop building on Eagle View. Blake will be checking on this.
• Installing security cameras at the marina.  Matt will be checking on this.
• Finishing up the landscaping improvements at the marina.  Gravel by the firepit area and pouring cement or placing pavers at the entrance of the gazebo.  Nancy checking on cost for cement.
• Finishing the installation of the wood stove and enclosing the soffits in the gazebo.   Joe Schwan, Lloyd Schulberg, Curt Thomson, and Bill Bryant are currently working on this project.

Mariyln Bryant gave the treasurer’s report.  One BCCA member is delinquent.  A lien will be put on their property.  Treasurer’s report was approved.

Blake moved to adjourn the meeting.  Rhonda seconded the motion.  Meeting was adjourned at 3:35 p.m.

Respectfully Submitted, Nancy Schulberg, Secretary

Bridgehaven Community Club Association Board 

June 26, 2019

President Blake Egenes called the meeting to order at 6:00 P.M.  The meeting was held at Nancy Schulberg’s home.

Blake welcomed everyone to the meeting.  Board members in attendance were: President Blake Egenes, Vice President David Wilson, Secretary Nancy Schulberg, Treasurer Marilyn Bryant.  Also in attendance were Marina Manager Matt Maynard and several BCCA members.

This meeting was called to swear in BCCA board members. 

Blake Egenes was sworn in as President, Dave Wilson was sworn in as Vice President, Nancy Schulberg was sworn in as Secretary. 

Bill Bryant made a motion to elect Carolyn Brotherton as Treasurer.  The motion was seconded by Jan Thomson. All were in favor. Carolyn Brotherton was sworn in as Treasurer.

Marilyn Bryant will now be Assistant Treasurer.

Bill Bryant made a motion to elect Rhonda Morris as Member At Large.  Jan Thomson seconded the motion. All were in favor. Rhonda Morris was sworn in as Member At Large. 

Other business discussed was chip sealing North Beach Drive.  Funds from the Miscellaneous Reserves will be used and paid back in January 2020 from annual dues.  The amount is around $37,000.00.

Several water bills have not been paid.  Numerous billings and letters have been sent out.  Official water shut off notices will be posted on dwellings.  Notices will also reflect there will be a $100.00 fee for water re-hook up.  Fees and balances of overdue notices must be paid in full before water is restored.

Our Water Commissioners will be addressing over usage of water in their next meeting.  They will bring to the Board of Directors a dollar amount they feel over usage will be fined for individuals.

Bill Bryant noted that BCCA does not have earthquake insurance on our two water tanks, two reservoirs or pump house.  Bill will look into costs.

Nancy made a motion to adjourn the meeting.  Marilyn seconded the motion, Meeting was adjourned at 1:30 P.M.

Respectfully Submitted, Nancy Schulberg, Secretary

    Bridgehaven Community Club Association Board

June 1, 2019

President Blake Egenes called the meeting to order at 4:30 p.m..  The meeting was held at Dave Wilson’s home.

Board members in attendance were:  President Blake Egenes, Vice President David Wilson, Secretary Nancy Schulberg, Treasurer Marilyn Bryant. Person at large Charles Thomas.  Also in attendance was Chris Wilson.

Topics of discussions were:

Annual meeting June 15, 2019 at Port Ludlow Bay Club

Bridgehaven’s annual garage sale: Friday June 7th Saturday June 8th 2019

New roof for the gazebo at the marina

2020 budgets : BCCA and Water

June 22, 2019 date was set for marina work party, we will need lots of volunteers for this

Volunteers are need on a regular basis for groundskeeping at the marina

Water manager still in negotiating stage

Dave Wilson motioned to adjourn the meeting.  Marilyn Bryant second the motion. Meeting was adjourned at 6:30 p.m.

                Bridgehaven Community Club Association Board

May 6, 2019

President Blake Egenes called the meeting to order at 4:30 p.m..  The meeting was held at Marilyn Bryant’s home.

Board members in attendance were:  President Blake Egenes, Vice President David Wilson, Secretary Nancy Schulberg, Treasurer Marilyn Bryant. Person at large Charles Thomas.  Also in attendance were Water Utility Commissioner Joe Schwan, Marina Manager Matt Maynard, Bill Bryant, Curt and Jan Thompson.  Architecture Committee Carolyn Brotherton.

Joe Schwan gave a report on the latest water audit. Our water audit passed.

Joe updated us on Bruce Jakola and Steve Drury certifications.  They are about 50% completed.  They have applied for temporary certification from Jefferson County Health Department.

There was discussion of members going over their allotted water usage.

Bridgehaven’s annual garage sale was set for Friday June 7th Saturday June 8^th, 2019.

2020 budget was also set.  

Members will be asked to please update email address.  Discussion on emailing all mailings in lieu of U.S. Postal mailings to save on money.

Nancy Schulberg motioned to adjourn the meeting.  Marilyn Bryant second the motion.  Meeting was adjourned at 5:45 p.m.

Bridgehaven Community Club Association Board

February 16, 2019

President Blake Egenes called the meeting to order at 11:00 A.M. The meeting was held at Nancy Schulberg’s home.

Blake welcomed everyone to the meeting.  Board members in attendance were: President Blake Egenes, Vice President David Wilson, Secretary Nancy Schulberg, Treasurer Marilyn Bryant. Also in attendance were Water Utility Commissioners Joe Schwan, Stan Kriegel, Water Utility Manager Dave Mathis, Marina Manager Matt Maynard, Bill Bryant, Duane Wells, Bruce Jakola, and Steve Drury.

This meeting was called in regards to Dave Mathis, Bridgehaven’s Water Utility Manager retiring in September.  

All in attendance discussed pros and cons to keeping ownership or selling our water system.  

Bruce Jakola and Steve Drury have been hired as the new Water Utility Managers by Bridgehaven to replace Dave Mathis.

Other business discussed was chip sealing North Beach Drive. Blake will notify Doolittle Construction to get us on the list for this year.

Nancy made a motion to adjourn the meeting.  Marilyn seconded the motion, Meeting was adjourned at 1:30 P.M.

Bridgehaven Board Meeting January 21, 2019

President, Blake Egenes called the meeting to order at 4:30 p.m.  The meeting was held at Nancy Schulberg’s home.  All members of the board were in attendance except Charles Thomas.  Community members in attendance were Cathy Wright, Don Williams, Bruce Jakola, Stan Kriegel, and Bill Bryant.  Also in attendance was Deb Reithmeyer from Trails End.

Architectural Committee was represented by Carolyn Brotherton.  Carolyn  gave a report that four projects have been approved by the committee.

Deb Reithmeyer is a trainer for Neighborhood Preparedness in Emergency Planning, within the Department of Emergency Management.  She is also the Emergency Management volunteer for Bridgehaven and Trails End. She reported that Providence Hospital donates 600 - 700 pounds of medical supplies each month?  Bridgehaven needs to find a storage location and building for the medical supplies that have been donated to us.  Margie Jones is compiling a list of medical supplies we should have on hand in case of an emergency.  If you, or anyone you know who has experience in emergency situations and would like to help Margie, please contact her at (206)235-5315.

Deb also talked about Bridgehaven putting together an aquatic team.  This team would be transporting injured people to the Kitsap side of the canal by boat.  If you are interested please contact her at (816)510-7055.

Bridgehaven is also in need of a HAM radio operator.  Rod Mash left all his equipment needed for this job.  Susan Kriegel showed some interest in this position.

DART, which stands for Disaster Assistance Response Team training will take place April 27, 2019 at Kenmore Air.  This training is to learn how to get injured people on and off a float plane.

Water Utility Manager,  Dave Mathis gave notice that he will be retiring from his position   in September, 2019.

He stated that the project that was going to be done on Seattle Drive Loop will not be taking place.  $58,000.00 was put aside for this project.  These funds will now be moved into the general fund.

We also discussed selling our ownership of Bridgehaven Water System. Blake made a motion to have Jefferson County PUD come and look at our system for purchase.  Dave Wilson second the motion.  Motion was passed. Blake will be contacting interested companies including Jefferson County PUD.

We have 350 approved water connections.  We have 221 customers, 6 are inactive  at this time.

Marina Manager, Matt Maynard reported that the first finger on the south side from the outer edge on  first pier is in desperate need of repair.  Bellingham Marine will be doing this repair work.  Also, rods and whalers on the four front piers need to be replaced.  We also discussed other issues that are in need of repair at the marina.

We received a bid to seal coat the road going down to the spit.  The board decided that we need to get another bid.   This next bid will be for chip sealing.  Blake will be contacting an asphalt company for this.

Don Williams is heading up the committee to revise  our covenants.  He will have a meeting for all community members to attend before our annual meeting.   Date, time and location have not yet be set.

Bruce Jakola was able to rent the Port Ludlow Bay Club facility for our annual meeting this year.  Our meeting is scheduled for Saturday June 8, 2019 at 10:00 a.m.  The address is 120 Spinnaker Road, Port Ludlow, WA  98365.

Meeting was adjourned at 6:30 p.m.   Next meeting is April 17, 2017, 4:30 at Marilyn Bryant's home.

To view minutes from 2018 and earlier, click here.