BOARD MEETING JULY 8, 2017

The meeting was called to order at 9AM by Jeff Shattuck, president.  

All board members were present as well as a several  members at large.   Board members were J Shattuck, president, Darren Hendrickson, vice president, Andy Koosman, treasurer, Jan Thomson, secretary and Tom Moore, member at large.

Jeff announced we still need a marina project manager.

We need a revision of the covenants.
 

MINUTES
 

There was a motion to approve the minutes as printed by Jan and posted by Andy,  seconded by Tom.  The motion passes.
 

TREASURES REPORT  
               

Andy passed out a treasury report and reviewed it.  He noted that all reports go to the bookkeeper.   A motion was made by Tom to approve the treasury report as given and seconded by Jan.  The motion passed.

WATER REPORT
 

Dave reported that there was a leak in the pump house that was now fixed.  The cause was due to mineral corrosion of a fitting on the 40 hp pump.  During the down time  Bridgehaven was able to maintain water supply during the hot weather on the 10 horse motor.  The bad joint was replaced.   June 20, 2017 the State 5 year inspection of the water system was done. The inspector said Bridgehaven water was doing a good job of maintaining the system.  
 

Curt Thomson reported he will be stepping down at the end of this term as a water commissioner. (next annual meeting 2018).
 

Jeff suggests the need for digitizing all records of water system, repairs, maintenance, etc.  He suggests we undertake this for records created from the current  time forward, not going into historical documents.  

ARCHITECTURAL REPORT

Marin Mash and Joe Schwan are stepping down from this committee and 2 new people will be needed  be selected.   Rod Barber will be the continuing member.  There is a pending new house going up on the backwater.  There have been several approved sheds and fences.  There is one new house that has been under construction for more than 9 months in violation of the covenants.  This is an issue to be addressed in the new covenants.  

OLD BUSINESS

Security issues.   Jeff notes a high incidence of trespassing by non BCCA members in the marina area.  He suggests we “challenge” people we don’t recognize on the marina, beaches gazebo and etc.  The Admirals  Row people have permission to be on our beach areas and we have access to their beach area thru agreement.  

We have a problem with real estate people telling people that areas outside Bridgehaven can have access to the marina and ramp.  That area is not available to out of area people or renters with the exception of Admirals Row. 

Tom Moore reports on his research with  carriers.   He has determined that docks are not covered by our present policies.  Special riders would be required to cover the floats and he has not been  able to find any available.  He plans to review our existing policies further to determine the depth of our coverage or risk.  

Jerry notes the need for PFD’s at the dock.   We are seeking donations of good children’s PFD’s  to keep in the locker on the dock.  All children need to have a PFD on when on the docks. 

Architectural Committee has 2 openings and 5 candidates.  Andy made a motion to table the vote on Architectural Committee candidates.  Seconded by Darren and passed.  
 

Marina report by Jerry.  The realtors in the area have indicated the marina adds a large amount to the value to each lot in BCCA.  He notes that maintenance and repairs are essential to save the existing marina .   Andy notes that the engineering report of Mott McDonald indicates that the marina is in need of drastic repairs.  The jetty is settling: water comes over the top in the NW winds.  Dredging is needed.   The last time dredging  was done it cost $471,000.  We now have a permit that only removes a small portion of the amount needed and the window is the last 2 weeks of October.  Andy calculates that we will need $600,000, to cover the needed maintenance.  We need to determine where we will get the money for the maintenance of the marina.  Solutions are to get loans and / or raise BCCA dues.   It was suggested that we use a multi - pronged approach placing more of the burden on users thru moorage fees, ramp fees, gazebo fees and BCCA fees.  Marshal Bennett notes repairing the marina is essential to preserve the values of all property owners. 1. Suggested solutions  include  raise dues $200.00 a year (but when you do it is 2019 before the money is actually collected).  2.Increase moorage by 10% and have a $25.00 launch fee per year for those with boats.  We could charge a Gazebo rental/damage fee to help with the maintenance.  

Jan asks why can’t we tap into reserve accounts to cover the neglected maintenance,  Andy says it would require member approval to take funds out of reserves that were set up for other purposes.  Andy supports dues increase.

Jeff made a motion to increase dues $200.00 per lot  for 2018 .  Seconded by Andy Koosman. This would be voted on at the next annual meeting (June 2018) for 2019 dues. Motion passed unanimously. 

Marin Mash suggested a special assessment to raise  funds immediately; otherwise increasing dues permanently requires a vote at the annual meeting (next June for 2019)

Dan Jones notes the cost of engineering is very large and that a project manager would so some of the things an engineering firm would do which would reduce our costs.

Andy Koosman  moves a special assessment for 2018) to add $200.00 to be voted on by mail by members.  Darron seconded motion and it passed unanimously. 

Any member wanting a copy of the engineers report can contact Andy Koosman and he will E-mail it to you.

NEW BUSINESS
 

There was comment from non-board member the need to re-seal N. Beach Road.  That would be a chip seal on road to repair cracks and holes.
 

Discussion about the fireworks issue.  Jeff noted the dangerous situation that occurred and that investigation is pending.  Kelly noted the danger that occurred on the waterfront; her husband a reserve fire fighter notes those fireworks were criminal conduct, not just a violation.  Jeff notes that calls to sheriff may not bring police but  records of the incident are created.  Jeff notes that a change in the covenants is called for to help in situations like this.   It was noted that overflow parking on holidays with fireworks can prevent large emergency vehicles from responding to calls.  This will have to be addressed in the revision of the covenants.  

Andy made a motion for adjournment, seconded and passed at 11 AM

The Board then took a tour of the water system.

Submitted by Jan Thomson, secretary  

The Board then took a tour of the water system.
 

Submitted by Jan Thomson, secretary