Bridgehaven Community Club Association Board Meeting Minutes December 16, 2017

President Jan Thomson called the meeting to order at 9:00 AM

 In attendance: Andy Koosman – Secretary-Treasurer, Rhonda Morris – Member at Large, Nancy Schulberg – Vice President, Cathy Wright – Member.  Community members present:  Tommy Thomsen, Rod Barbee, Dave Wilson, Dale Flodin, Don Williams, Blake Egenes, Rod Mash, Mark Hood, Carolyn Brotherton, Dave Mathis, Jess Morris, Curt Thomson. Attendees introduced themselves.

Jan told the gathering about the Bridgehaven web page and how the board is trying to post information and keep the community aware of Bridgehaven affairs.

Secretary’s report from October 28, 2017 was approved as written by the board and is located on the Bridgehaven.net website. Motion by Rhonda / Seconded by Cathy to approve.

Treasurers report was approved as presented. Motion by Rhonda / Seconded by Cathy to approve

Water report:  Dave Mathis:.

Things are running smooth. Use of 20,000 gallons of water / day is normal.  Fire department will finish with their five (5) year hydrant flush by the end of January.  Sea wall on South Beach Drive repaired by placing concrete blocks and rocks at retaining wall. 

Emergency Preparedness report: Rod Mash 

If we have a catastrophic storm,  earthquake, fire, or similar event, we will probably be an isolated community. Rod has/is collecting information on who in the community has equipment and materials for use during an emergency.  He also mentioned we as a community would have approximately two hours to get our boats out of the water in an earthquake event, but we are also in a position to use the watercraft for emergency travel over water.

Architectural Committee report: Rod Barbee

The Architectural Committee has posted on the web site a request for approvals checklist as numerous community members are requesting information on building requirements.  Rod listed the requests for approval by community members for this quarter.

Old Business:

A priority is establishing the lot line between Admirals Row and Bridgehaven. Bridgehaven needs to identify the lot line for erosion control repairs to protect the gazebo. A proposal by Andy and seconded by Nancy was approved by the board to have a survey completed. Andy will follow up with the property survey.

Ferrell Properties of Camby, Indiana sent Bridgehaven a proposal to purchase a lot of land owned by Bridgehaven located in Trails End.  After talking with Ferrell Properties and explaining there is no road access to the land they decided not to continue with the offer.

New Business:  

Mark Hood led a discussion regarding an agreement with Admirals Row for access to Admirals Row property for erosion control of the north shoreline and bulkhead maintenance.  Discussion centered around Bridgehaven ownership and whether a ‘hold harmless and / or an easement can be put in place between Admirals Row and Bridgehaven.

Motion made by Rhonda and seconded by Andy passed asking Mr. Hood to proceed with obtaining a hold harmless letter and / or and easement from Admirals Row for the mutual benefit of both parties for access to the north shore erosion and bulkhead area owned by Admirals Row.

A discussion was held in regards to marina funding by raising the dues and / or an assessment. The board will be asking for a $200 dues increase in this year’s budget. The point of the discussion being that the dues increase needs to be approved by the community. It also needs to be understood by the community that the dues increase will not cover the total project funding.  Also discussed was an assessed fee to be placed on the Spit residents for road maintenance and canal use.

A discussion was held in regards to selling the water system as a means of funding for the marina repairs.  This matter will be further discussed at the April budget meeting. Again, it needs to be understood by the community that community approval is needed for the water system to be sold.

The community is always invited to board meetings, however few attend. The board will notify the community about the April budget meeting by web page, facebook page, and posted notices.

Next directors meeting will be the budget meeting April 28th

Andy motioned to adjourn the meeting. Motion approved.

Respectfully submitted:

Andy Koosman   Secretary