Bridgehaven Community Club Association Board Meeting Minutes  April 28, 2018

President Jan Thomson called the meeting to order at 9:00 AM.  She welcomed the numerous community attendees that were present and introduced the board members.

Board members in attendance: Andy Koosman – secretary / treasurer, Rhonda Morris – member at large, Cathy Wright – member, Nancy Schulberg -Vice President – Absent.

Cathy Wright welcomed the community members also and announced the protocol of a three minute time limit for questions and answers during and after the business meeting.
 

Secretary’s report from December 16th was read. Rhonda motioned to approve. Cathy Wright seconded. Motion approved
 

Treasure’s report was approved as presented. A discussion was held in regards to the Seattle Loop funds. It was pointed out that Bridgehaven is not required to provide a water source to the Seattle Drive area under the current by-laws. The discussion also included a statement that in the 1990s Bridgehaven signed a letter of agreement with Jefferson County agreeing to provide water to the neighboring communities as long as we had the water to do so. Rhonda motioned to approve the treasures report. Cathy seconded. Approved.
 

Water Report: Dave Mathis - Had two new hook-ups this year with a possible five new hook-ups in the coming year. Water Commission ok’d the plan to have an engineering firm design a new pressure reducing station on Blue Jay Lane. Eyelanders Sales and Service will be upgrading the well pumps flow controls and the low-level water alarms on the water tanks. A discussion was held in regards to Bridgehaven’s water quality. Bridgehaven’s water is tested monthly for bacteria and a 6-9 year period for other contaminants. Bridgehaven water is moderately hard.
 

Marina Report: Jerry Deputy  - Jerry will be stepping down as marina manager at the June meeting. Bridgehaven will be needing a new marina manager.  There is no waiting list for a 20’ boat slip. A discussion was held in regards to marina use by renters. Renters do not have marina privileges. The Bridgehaven marina is a private marina.

Emergency Preparedness: Bridgehaven is a potential supply area should there be a natural disaster. We have a landing area for helicopters and a storage area. Meetings in the area are being held on a regular basis.

Architectural Committee Report: Margie Jones for Rod Barbee. Numerous requests for building permits were passed. There is a form on the web site under BCCA business explaining what the permitting requirements are.

Old Business:
 

A discussion was held in regards to the revised covenants. A copy of the revised covenants will be sent to each lot owner.  There is a copy of the revised covenants on the web site also.  The covenant vote is on the ballot and will be voted on at the annual meeting June 9th.
 

A discussion was held in regards to July 4th fireworks. People reported to various board members and community members that, in some locations, fireworks and parties caused a threat to safety. It was noted that emergency vehicles would not be able to travel down the road, as they would be blocked by excess cars, RVs, and other possible road obstacles, including shooting off fireworks in the road.  Others mentioned that fireworks continued to late in the night and the next day, and others noted they were worried about the direction of fireworks cinders coming onto their roof, decks and dry grass and shrubbery causing a fire hazard.  Other comments included how to enforce the rule, and suggestions for other, more safe locations.  This item will be on the Annual meeting agenda.
 

Discussed also was the road repair of North Beach Drive. A question asked: can we turn the road over to the county? Only if we bring the road up to county code.  We have three bids for the work, however two of the bids don’t encompass the entire scope of the project. We will be asking for additional bids including a rebid from the two original bidders.
 

The lot line between Bridgehaven and Admirals row was surveyed and markers placed delineating the line. The line indicates much less Bridgehaven area than previously thought.
 

A discussion was held in regards to the bulkhead repair and erosion control. The board is in the process of obtaining information and bids from various sources for this repair. The board will be evaluating the best and quickest path to repair. The current board is focusing on the bulkhead and erosion as a first step in marina improvement.
 

New Business
 

A discussion was held in regards to an increase in assessed dues of $200 per lot. This increase was voted on at the July 2017 board meeting. The ensuing discussion centered on property value in relationship to money needed for marina repair, upkeep, dredging, etc. Both sides of the issue were discussed. No, the property value is not related to the marina.  Yes, property values are directly related to the marina. The $200 dues increase issue is on the ballot for a vote on the June 9th annual meeting.  This discussion carried over to the 2019 Budget for Water and General BCCA. An explanation was given on the reasoning behind the dues increase. A question was asked why we cannot use appropriated money indiscriminately. The by-laws prohibit using money appropriated for a specific use to be used on another use unless voted on by the community.

Bridgehaven insurance will be due in September. Andy will follow up with the insurer and obtain a quote for the coming year.
 

A work party will be formed for marina clean-up on June 2nd, starting at 9:00 AM

There will be four board positions open at the June 9th meeting. Please volunteer.  We will also need a water commissioner, and a marina manager.
 

The annual Bridgehaven yard sale will be held the weekend of May 18 and 19 at individual homes. Notice will be on the web page and Craig’s List.
 

Rhonda proposed the meeting be adjourned. Andy seconded.  Meeting adjourned at 11:15 AM
 

Respectfully submitted:  Andy Koosman, secretary