BCCA SPRING BOARD MEETING APRIL 22, 2017

MEETING HELD AT TOM MOORE’S HOUSE
 

Members present were Don Williams, president,  Treasurer Andy Koosman,  Secretary Janice Thomson,  member at large Tom Moore.

Others present Jerry Deputy, marina manager, Dave Mathis and Curt Thomson, water system,  Bob and Judy Oberto,  members/web master.  

The meeting was called to order by Don Williams,  President at 12 P.M.

The Secretary report was approved as read on line by all board members prior to the meeting.

The Treasurer’s report was printed and distributed to all present.  There was a motion by Tom Moore and seconded by Jan Thomson to approve the treasurers report as printed.
 

WATER REPORT- DAVE AND CURT

Manager Dave Mathis and chairman Curt Thomson were both present and reported no problems or issues with the system.  The commission is preparing it’s 2018 budget and will review and prioritize several planned water system improvements in the process.

MARINA REPORT-JERRY DEPUTY

There was a finger pier that tore loose and another needing major repair from damage last winter in a storm.   We made a claim for insurance coverage from the storm and the insurance carrier turned us down.  Tom was dealing with them on this and after years of coverage from the insurance carrier they did not give us any coverage for the damage.  As a result Tom is now in contact with other insurance companies to find a carrier that will better cover Bridgehaven.

Bellingham Marine has now repaired the finger piers, adjusting bolts and connecting rods.  We will need to have yearly maintenance on the docks and finger piers.   There are 2 pile hoops that need replacing.
 

We still need the hold harmless agreement from Admirals Row before we can go ahead with the land repairs needed for the erosion problems north of the marina. 
 

We will probably wait another year before we do additional changes to the ramp. 
 

We do need to get estimates on the cost of north end erosion problems.    The north face needs attention and repairs this season.   If not repaired this year the gazebo area could be in danger.  We will need permits.  Hopefully, one permit will cover all the work needed.  Jeff and Jerry will work on the priority of the repairs necessary.   They will be working with the engineering report from Mott McDonald that was done on the Marina area.  Then from that they will be able to determine if we need to increase the dues or have a special assessment to cover the cost of these major repairs necessary for the Marina area.
 

We have 2 bids on closing the ends of the Gazebo with exhaust fans included.  Don will talk with Joe before proceeding.   The budget for this is $3400.00.

Jerry has purchased a new flag as the one from last year was damaged from winds.
 

ARCHITECTURAL REPORT

None given as Marin was not able to attend.
 

NEW BUSINESS
 

MOTT MCDONALD ENGINEERING REVIEW – Andy

If we were to do all the work suggested by the engineering report we are talking over 1 Million in cost.   We need to look at priorities and set a plan for doing the necessary work.  Jerry will get a sign to limit the amount of people on the deck to the ramp until the changes can be made due to load restrictions advised by the engineer’s report. 
 

We will try to get a diver or some other worker to reduce the amount of sea life on the dock area to get rid of some of the weight that is attached.  Andy made a motion to have someone come in to reduce sea creatures from the docks.  Jan seconded.   Motion passed.
 

Tightening of the rods needs to be done each year.  With this he needs to set up a maintenance list of the items done each year so we can prove the annual maintenance for insurance purposes.  Jerry will handle this.
 

Jerry is going to work on getting bids for a new ramp that will go from the ground to eliminate the deck completely.  This will eliminate the need to replace all the pilings that are in various stages of rotting.  The cleaning stations would be moved to the land area. 
 

With the high costs of the dock area repairs we are in need of someone that knows how to go about getting grant moneys for this repair and removal of pilings.
 

INSURANCE – TOM
 

The dock damage in the winter storms was not covered by our current insurance, so Tom is looking at other coverage that will cover floating water dock, earthquake and  water system.
 

This will necessitate records of  maintenance for the dock areas as well as the water system.  We need to document and establish maintenance plans.
 

COVENANTS- Andy
 

The covenant revision committee has prepared a draft of proposed new covenants that would replace the ones from1964.  The majority of lot owners will need to vote approve this.  We are still inviting input  on the revision that has been on the website.  We would like to have this ready for a vote by the time of the annual meeting.  Andy will be at the social this month with a table for input from people for clarification of language and the interpretation of the covenants as written. People are encouraged to comment and make suggestions. This will be a separate mailing with ballots included. A majority of lot owners must approve any change to the covenants. There will be another board meeting to review progress after the social.
 

DIRECTORIES-DON AND ANDY
 

These should be ready by the time of the meeting.     The cost of printing, binding should be under $200.00.   Andy made a motion that we go ahead with the directories. Tom seconded .  Motion passed.
 

ANNUAL MEETING-DON
 

The next annual meeting will be June 3 at the Fire Station in Port Ludlow at 12-2 PM.
 

Community yard sale 5/19-21,2017.
 

Marina socials 4^th Thursday each month beginning April 27,2017
 

We will have a special meeting to set priorities as recommended by the Mott MacDonald engineering report at Thomson’s Tuesday.
 

Meeting adjourned by Don Williams at 2:50.