2018 Annual Meeting Minutes

Bridgehaven Community Club Annual Meeting Minutes

Annual Meeting June 9, 2018

The annual meeting was called to order by President Jan Thomson at 1:00 PM.

A welcome was given to members present and the current board of directors was introduced.  Jan Thomson President, Andy Koosman Secretary / Treasurer, Nancy Schulberg, Vice President, Rhonda Morris, member at large, and Cathy Wright member.
It was noted that three of the positions were fill in positions for vacated board members. New Bridgehaven members introduced themselves. 
 

The June 3, 2017 meeting minutes were read by Andy Koosman. There was a motion to accept the minutes as read and seconded. Motion passed.

The treasurers report from 2017 was presented by Andy Koosman. Andy reviewed the report with the members present. There was a motion to accept the treasurer’s report as presented and seconded. Motion passed.
 

The Water Report was given by Dave Mathis: This year, had two new hook-ups, both outside Bridgehaven. Have two new paid for hook-ups with meters not installed within Bridgehaven. Replaced two water meters due to manganese build up and one water pressure plate. Worked with NPI from Port Angeles to assess the Blue Jay Pressure station and water main movement. Signed a contract with NPI for redesign work of $17,000. The state did it’s 5 year health inspection. Two minor problems were taken care of. Received a passing grade.   Two inactive water hook-ups on North Beach Drive have become active. Thirty-five (35) double check valves were inspected and the generator has been repaired. A comprehensive water sample was tested for inorganic compounds. The only compound exceeding limits was manganese which is not a health issue. Will be putting the sample results on the Web Page under Water.
 

Curt Thomson the water commission chairman who has filled the position ( since 1999) gave a short farewell address as he is stepping down this year. He thanked Dave Mathis for his support. He stated the water system supports Bridgehaven and the surrounding communities as of 1995 when Bridgehaven signed a letter of agreement agreeing to provide water to a Jefferson County critical water district. Curt is a strong advocate of keeping and maintaining the water system and thanked the board and the community for the privilege of serving them.
 

Architectural Report was given by Rod Barbee. Rod thanked Joe Schwan and Marin Mash for their time on the committee and all the help given this year. A special thanks to Marin Mash.  Approval this year was given for three new houses, four fences, and two terraces. New Architectural procedures are listed on the Web page under Architectural.

Marina Report was given by Jerry Deputy.  Not much has changed since last year. We are using the Mott Macdonald assessment to prioritize the needed repairs. We had a community clean up work party taking care of the marina, gazebo, and surrounding area. A thank you to all who volunteered. We have one open 20 foot slip.

Emergency Preparedness report was given by Rod Mash. Rod’s name is on the inside of the community phone directory. We need to be prepared for both short and long term outages. Plan on a 30 day outage.  Texting will be the most reliable communication. A survey was sent out to collect information on individuals availability to help. The county is providing information on the back table for everyone. You can take pictures of every thing you have and keep them in your phone making it easier to get resettled. If we have an earthquake you will have approximately 2 hours to get your boat out of the water. Make sure you have fuel for when we can put the boats back in to assist if necessary. Make sure you can take care of yourself.

Old Business:

Revision of the Bridgehaven Covenants: The committee members working on the revised covenants were named. Rod Mash, Andy Koosman, Jeff Schattuck, and Bill Bryant. The floor was opened to discussion. The original proposal that the community come to the podium fell by the wayside after the initial presentation by Joe Schwan who said the community first needed to vote on whether or not the covenants should be changed. Then, all means available should be used to inform the community what the proposals would be. Rod Mash explained everyone has an opinion. The committee discussed property rights, Air B & Bs, and storage of vehicles to name a few. A floor discussion was held in regards to Air B & Bs, renters non rights to use Bridgehaven facilities, noxious activities, yard care, fire hazards and the need to further define the revised covenants. A vote was taken from the floor to table the voting on the revised covenants. A majority of the community at the meeting voted in favor of tabling the vote until next year’s annual meeting ( 37). It was suggested a line item ( paragraph) vote be taken at next year’s annual meeting. A committee was formed from the floor to reassess the covenants. The committee consist of Don Williams, Joe Schwan, Bob Oberto, Bruce Jakola, and Rick Freeman.

Marina rehabilitation project: A survey of the Bridgehaven property line was completed. Bridgehaven property ends approximately five feet from the gazebo on the north side. This will require Bridgehaven to obtain a hold harmless letter from Admirals Row to complete bulkhead repairs as some of the property to be worked on belongs to Admirals Row. We have received a bid proposal from Sea Level Bulkhead to repair the wooden bulkhead. The new board will be addressing the issues. Dredging is still an issue. The permit we have now is for a clam shell / barge operation that is too expensive to implement. We are looking at revising the permit and reassessing the dredging process and costs. One option is to do nothing. However, there are also substantial costs involved for marina removal. A committee of Andy Koosman, Jerry Deputy and Rick Freeman will be exploring new options for dredging. The breakwater needs attention, the docks are 20 years old and will need repair in the future. The marina slip dues have been increased this year on the slip sizes of 20 feet and thirty feet from $450 / $500 ,$500 / $550 and will again be raised next year to $550 / $600. Also discussed was the value added of having the marina in relation to all community property. 

New Business:

The board voted to not allow fireworks within Bridgehaven this Fourth of July. A discussion was held as to how to enforce. People reported to various board members and community members that, in some locations, fireworks and parties caused a threat to safety. It was noted that emergency vehicles would not be able to travel down the road, as they would be blocked by excess cars, rvs, and other possible road obstacles, including shooting off fireworks in the road.  Others mentioned that fireworks continued to late in the night and the next day,  and others noted they were worried about the direction of fireworks cinders coming onto their roof, decks and dry grass and shrubbery causing a fire hazard.  Other comments included how to enforce the rule, and suggestions for other, more safe locations nearby. Signs will be placed advertising the no fireworks ban.

Dues for the 2019 fiscal year.  A proposal to increase the Bridgehaven annual dues by $200 was placed on the ballot to be voted on by the community. A discussion was held on the dues increase. The proposal passed by a vote of 77 yes and 42 no, a 65% yes vote. It was noted that the community votes on the budget each year. If the budget is not approved each year, the dues return to the $225 / year budget number.
 

The annual Bridgehaven general budget was presented and passed on a voice vote. No dissenting voice votes were cast. The annual Bridgehaven water budget was presented and passed on a voice vote. No dissenting voice votes were cast. The community votes by write in were in favor of passage by a similar margin.
 

Voting for Board of Directors positions.  The nominee for the one year position from Divisions 3,5,6,& 8, Charles Thomas was elected. Bruce Jakola, a floor nominee declined to run.
 

The nominee for the two year term from Divisions 1,2,4 & 7, Nancy Schulberg was elected. Joe Schwan the floor nominee declined to run.
 

The nominee for the three year term from Divisions 1,2,4, & 7, David Wilson was elected. Carolyn Brotherton the floor nominee declined to run.
 

The at large position for a three year term from any division, David Morgan ceded the nomination to Blake Egenes. Blake Egenes was elected.
 

The community was asked to please drop the ballots off at the desk when leaving.  Judy Oberto asked for a volunteer to learn the website – Rod Barbe agreed to help with it.

A proposal was made to adjourn the meeting. The proposal was seconded. The meeting was adjourned at 3:30 PM

Respectfully submitted,  Andy Koosman, Secretary