2016 Annual Meeting Minutes

BCCA Annual Meeting Minutes
Port Ludlow Fire Hall on Oak Bay Road
Saturday - June 12, 2016

The meeting was called to order at 12 Noon by President Don Williams

The board members present Don Williams, Jan Thomson and Rhonda Morris were introduced along with four new members.  Absent were board members Andy Koosman and Tom Moore.

The previous annual meeting minutes written by Andy Koosman had been approved by the board of directors and posted on the Bridgehaven web site.

The Treasurers report for the fiscal year ending November 2015 and the first six months of the current fiscal year, through May 2016 was given by Treasurer Rhonda Morris and approved by the membership.

The water manager report was presented by water manager Dave Mathis.  All systems are running adequately.  Our water is tested each month as well as special tests done as required.  The annual chlorine flushing is now completed.  Dave reported that there has been some activity in the neighborhood, with two new water hookups and three pending.  Dave also mentioned that new well pump controls will be needed prior to yearend, as well as a few other maintenance items, such as an upgrade to the pressure station on Blue Jay Lane and Peabody.

Jerry Deputy, our Marina manager gave the marina report.  This was a bad year for storms and various repairs will be necessary.  Bids to replace broken brackets on two of the finger floats have been received and Bellingham Marine was selected.  As soon as it can be scheduled the work will be completed.  We have 48 creosoted pilings in the marina that are reaching the end of their life span.  They hold up our wood pier and hold our floating docks in place.  Two different companies have looked at our piling and estimates have been received and replacement costs range in the $10,000 per piling range.  There are some things we can do to extend their life but the bottom line is they will need to be replaced starting in three years according to both contractors.  Don asked for some additional volunteers to help with both thoughts and ideas for the replacement process and costs involved.  This will be an active agenda item on future board meetings.    

At a prior board meeting, Jerry proposed to change the marina keys as they have been in circulation for more than twenty years.  During that time, property ownerships have changed, keys became missing-even a couple of realtors had them.  The board approved the change and asked for stricter controls and authorized a five dollar deposit on the new keys.  On Sunday, June 12^th the new key system would be implemented.  If Jerry is unavailable when members need a key, Don Williams has a few along with the key agreement sheets. 

There are a variety of projects, most of them small, that are in need of volunteer help.  Check our web site for a list along with a contact for each one.

Stan Kriegel, our dredging project manager gave the dredging report.  We now have the permits necessary to dredge 1750 cubic yards and the window of time is October 15^th to be completed by November 1^st.  The Requests for Proposal were completed by MJ Griffith and Tom Moore and are ready to be mailed to prospective dredging companies.

Rod Mash has been working on Emergency Preparedness planning.  Bridgehaven along with neighboring communities had a practice communication drill as part of the Cascadia Fault Preparedness planning done on a statewide level.  We now have three Family Radio Station radios to help us communicate in case of a real disaster.

Joe Schwan gave the Architectural report.  There have been several improvements on properties during the year.  Their committee is in need of a third member, as Cindy Sterling, who has been on this committee since 2011 has stepped down.  If you can help, please contact either Joe or Marin Mash.

New Business

The BCCA Community Club budget for 2016-2017 was presented.  The motion to approve was made by Sandy Silver, seconded by Curt Thomson and approved by the membership.

The BCCA Water System Budget for 2016-2017 was presented.  The motion to approve was made by Sandy Silver, seconded by Nicki Jones and approved by the membership.

New board members J. Shattuck and Andy Koosman were elected by absentee ballots and the members present.  

Within a few days, when the new members return there will be an executive Board session to elect new officers, establish a variety of meeting and activity dates.  The results will be posted on our web site.

For the good of the order: 

• There was an Annual Picnic Flyer at the meeting with many signing up to help Jan Thomson with the picnic scheduled for Saturday, August 13^th.
• Fireworks will be permitted at the marina on the fourth of July, weather provident and if approved by the board and also approved by Jefferson County
• There will be cleanup notices sent to owners of overgrown lots/yards as they become a fire hazard this time of year
• There will be a 4^th of July dinghy parade at noon on the 4^th for anyone interested.  It will start at the marina at noon.  See Jan Thomson for details
• Jean Black who has been routinely sending shellfish samples from our marina area to the Health Department for testing said we have Zero toxins in our samples

The meeting was adjourned at 2:00p.
Jan Thomson