|
2011 Annual Meeting Briefing: The two new board members are Blake Egenes and George McCabe. The proposed change in the bylaws to hold our Annual Meeting in June instead of September was approved. Steve spoke about the importance of having separate money for the marina, road and dredging accounts and how these accounts cannot be "robbed" to pay for anything else. Steve would like to express his pleasure serving on the board and thank all those that helped him over the years. Steve and his wife Sandy, who served on the architectural committee, were given a gift certificate their six years of service to the club. The full Annual Meeting Minutes will be published at a later date.
The 2012 Annual Meeting will be on June 16, 2012
at the Port Ludlow Fire Station
BRIDGEHAVEN COMMUNITY CLUB ASSOCIATION
MINUTES OF THE 2010 ANNUAL MEMBERSHIP MEETING
September 4, 2010 10:00 A.M. – 12:30 P.M. Port Ludlow Bay Club, Port Ludlow, WA
Meeting called to Order: 10:05 A.M. by Steve Silver, President. A count was made of those present and absentee ballots, including proxy ballots, to reach required quorum amount.
Opening Remarks: Steve thanked everyone for coming, and he introduced the board members. Projects completed this year included the long-awaited marina dredging, which began a few weeks before he took office a year ago. Other projects completed were the marina dock repairs and the sea wall repair. Steve noted the marina dredging and dock repair took a large chunk of the BCCA Budget. The sea wall repair was completed within budget and took care of many issues of erosion, fencing and safety before this next winter season sets in. He thanked those involved with all these projects for their time and effort to complete these projects. Steve presented ideas submitted by others, noting suggestions for possible returnable/deposit fees for using the Pavilion, boat launch basic fee, and other ideas for improving the community coffers. He stated the board is open to reasonable suggestions and discussions at future meetings. Steve presented his ideas for Pavilion improvement, trying to reach the goal of improved use of the facility for all. Maintaining our community assets continues to be of upmost importance in the future and we may be subject to increased costs to do this.
Announcements: Announcements were made regarding location of extra ballots, extra copies of budget proposals, balance sheets, profit and loss statements. Other: there will be a change in the annual meeting location for next year, as the Bay Club has increased rates to outside groups. The board of directors will search out another location for next year’s meeting. Sign-up sheets are available to sign up for committees: Annual Picnic Committee, BCCA Spring Clean-up Day in April or May. Also, a reminder was given to use our website www.bridgehaven.net to keep up with all current BCCA information, continuing our goal to reduce costs of paper use and printing.
2009 Annual Meeting Minutes: Cathy Wright, Secy., read the minutes of the last annual meeting. The minutes were approved.
Treasurer’s Report: Marilyn Bryant, Treasurer, reported we had $338,000.00 in expenses for Dredging as of the most recent balance sheet of July 31, 2010. The other large expense was $90,000.00 which came from the water budget paid to Lydel Construction for upgrading the water line and fire hydrants on Thorndyke. There are $4,000.00 in Accounts Receivable. Two homes are in escrow at present; six homes have been in escrow, and there were four foreclosures. Our bank has changed from American Marine Bank to Columbia Bank in Port Ludlow. Interest on our CD’s is disappointingly low, as many know.
Standing Committee Reports
Architectural: There was only one request for approval of plans this year. The Architecture committee is in need of more committee members. Call Sandy Silver if you are willing to join the committee.
Marina: Steve explained problems with people using the marina, boat launch and Bridgehaven property who do not belong to Bridgehaven Community Club Association. Boat slip renters must accompany their non-Bridgehaven partner, or family and friends. Keys should only be in the member’s possession. We all need to be vigilant in helping to enforce and follow the Marina rules and use of the Pavilion. Steve discussed this problem with local law enforcement and was told to call them if we had any continued problems. Another issue: members using the marina area to park their boat trailers, boats, and any other vehicles overnight. This violates our insurance coverage. A motorhome used the marina parking area overnight and used Bridgehaven power which is against our rules. Finally, members with boat slips need to be aware that they will lose their slip if their payment, copies of current boat registration and insurance aren’t sent to the treasurer or Marina Manager by Dec. 31. Our insurance requires this. The boat slip will be rented to the next person on the list by Jan. 15.
Water Commissioners and Water Manager Report: Dave Mathis reported on the Bridgehaven Water System for 2010. In March, Lydell Construction replaced 1600 feet of 4-inch main with 8-inch main from the south end of Robin Lane to the South end of Admirals Row. The two fire hydrants on that section now have the required fire flow. Cost = $91,547.00
The PUD installed a data probe in our main well and kept a seven month instantaneous water level record. This will be used as a future reference to keep a tab on our aquifer level. Cost was covered by an ecology grant.
The old generator was replaced with a new, more reliable Kybota powered one. Cost = $3,800.00
One new water service this year was added: on South Beach Drive. Total hookups = 212
All water samples taken in the last year were within the allowable levels, measuring bacteria, volatile organics, lead and copper.
Proposed projects: We still have a 4 -inch pipe on Robin Lane to upgrade. Sparrow and Finch need to be upgraded from 2-inch pipe to 6-inch.
Old Business:
Dredging: Dan Jones presented a report on the dredging project for 2009. Dan presented a complete history of the dredging project, the cost increases over the years of delays, who was in charge and when, and the many steps towards the actual dredging last fall. There really was little in the way of a paper trail before Dan came on board, so the project was really at square one when Dan came on started. Dan reviewed cost increases and reasons, comparisons to previous cost estimates and amount of cu. yds. proposed in previous permits requests compared to the amount of cu. yds. dredged last fall. The amount dredged was very successful. However, the dredging material comes back and we need to have a maintenance project organized so that we can have a maintenance dredging every two years. Dan has passed on the files to the Board of Directors. The Board of Directors is searching for more help to get a permanent maintenance permit. More community members are needed to work on this project. Our former Marine biologist is no longer with the company we have been using. Regarding acquisition of permits, other communities such as Cape George and Driftwood Keys use engineering firms to handle project permitting. Dan gave reference to the cost of the use of engineering firms, being far more than our budget amount now.
Community Help: Help is needed for getting new board members for the future, community members for the Annual Picnic Committee, Bridgehaven Spring Clean-up Day committee, and Architecture Committee. Please check the website and email or call a board-member or committee manager to offer your help. Volunteering and taking a turn at community help saves all of us money.
New Business:
Pavilion Improvement: Steve presented ideas to improve the pavilion. His goal would be to enclose the pavilion, to keep out weather and make it usable in the winter. He also would like to have more storage area in the pavilion. He has discussed possibilities with Joe Schwan, local contractor and community member to have counters and a sink inside, with storage space below the counters. Comment: Too much improvement gets really expensive. Security of the Pavilion was discussed; Jan Thomsen suggested locking the Pavilion when not in use. Bill Bryant questioned whether we need to wall off the openings causing concern about liability issues and venting for hazards. There could be vents on both ends. Further ideas were presented, as some members have suggested the pavilion improvement could allow for better usage. The sink idea presents issues involving septic and permitting. Gary Reed stated the board needs to put any decisions on the pavilion improvement in a proposal to be voted on by the membership first.
Change of Annual Meeting date: Proposal to amend the by-laws to change the date of the Annual Meeting from the first two weeks of September to either additional dates in September or have it in another month, such as June. This will be discussed at the Quarterly meetings and if any change is agreed upon and we could put the issue on the website to get input. Final plan for by-law change will go up for a general membership vote at next year’s annual meeting. Meanwhile, next year’s annual meeting will be scheduled during the first two weeks of September.
Presentation of Proposed BCCA Budget and Water Budgets for 2011:
The 2011 Proposed BCCA Budget was presented and approved by hand vote.
The 2011 Proposed Water Budget was presented and approved by hand vote.
Further voting counts will be added as absentee and proxy ballots are counted following the last item on the agenda.
Nominations and Election of Any New Board Members:
President, Steve Silver called for any nominations for board member position from the floor. Gary Reed was nominated from the floor. Another community member was nominated- John Clear, by Rod Barber, but it was not known whether he was available to take on the board position as he was not present. After brief discussion and clarification, Gary Reed was elected by a show of hands from the floor and the board is happy to have Gary as a board member. Both Gary Reed and John Clear were write-in names on two paper ballots; the rest of the membership did not write in names for nomination. It was agreed that our ballot and vote count process would need a closer look and the board will address this issue. Board members agreed that we would welcome any new Bridgehaven members to run for the board and will prepare better for the nomination and election process to eliminate voting irregularities.
Board members elected for the 2010-2011 year are: Steve Silver- President, Stan Kriegel- Vice-President, Cathy Wright-Secretary, Nickey Jones – Treasurer, Gary Reed- Board Member-at-large.
Quarterly Meeting dates were selected: Nov. 3, March 9, 2011 and July 13, 2011. Times will be at 3:30 P.M. Locations will be announced on the website. (These have been changed to Thurs., March 10, and Thurs., July 14, 2011.)
Questions and Answers: No one pursued more questions at this time, but were encouraged to attend Quarterly meetings and let the President or Secretary know of any items/issues to be on the agenda.
Meeting Adjourned: 12:35 P.M.
Minutes respectfully submitted by Cathy Wright
BRIDGEHAVEN COMMUNITY CLUB ASSOCIATION
MINUTES OF THE 2009 ANNUAL MEMBERSHIP MEETING
10:00 A.M., September 12, 2009 at the Spinnaker Room, Port Ludlow Bay Club, Port Ludlow, WA
At 10:15 A. M. Marilyn Williams, President of BCCA, called the meeting to order at the Port Ludlow Bay Club. Marilyn thanked several community managers and thanked them for all their help and involvement in BCCA activities throughout the year. A special thank you was given to Dan Jones, Dredging Coordinator, for all the work he has done to help the Dredging Project begin and work he is doing during the Dredging Project work in progress. Marilyn also thanked Sherry Walker for her work on the Board of Directors, the Creek-Kessler Families for permission to Bridgehaven spit residents to cross their property to get to the Ferry at South Pt. She also thanked Wendy Cooper who graciously transported people to the Ferry from Bridgehaven. Another thank you went out to people who cleaned up their lots this summer to prevent fire hazards. Thanks, also, went out to the Board members and other community members for helping with the Annual Picnic. Marilyn also reminded people to turn in their ballots at the door, if they had not already done so.
Marilyn Williams presented Important Reminder Notes to the community:
· There should be no shooting and target use in the community. Safety issues have been raised.
· Dogs- remember to clean up after your dogs in all areas you use.
· Reminder about people using the marina who are not members; keys are issued to members and their guests who accompany the member in the marina area.
· Ecology issues: Members remember to keep our waterways and land safe and clean.
· Conservation: Bridgehaven is trying to cut down on paper and use the Website. Thank you to Dave Riggs, our Webmaster, who is keeping our website up to date and encourages your use of this tool.
Future considerations: Marilyn also offered the following for future considerations:
· Loss of Land at the Pavilion – a meeting will be held this afternoon with interested members who are willing to work on this task.
· Suggestion that the marina income from boat slips go to the improvement of the Marina.
· Suggestion that it was time to think about having a regular meeting space and office for BCCA.
· Our community is prime area to have our own electricity and to consider the future use of wind and solar power. Communities are receiving funding for this.
· Future talks about collaborating with Admiral’s Row and possibly Trails End to be a stronger community.
2008 ANNUAL MINUTES – Cathy Wright, Secretary, read the minutes of the last annual meeting. The minutes were approved.
TREASURER REPORT: Marilyn Bryant, Treasurer, reported that there are 202 members in good standing, 6 in arrears. There is another house vacant. Deposits totaled $153,000, and their were 2 new water hookups, non-BCCA, at $9,000 each for a total of $18,000. She also reported that Bridgehaven CD interest was down this year, as everyone knows. Lydell Co. was paid for installing the new water line on the spit, completing the whole water line at once, instead of sections, and this saved the community money. Caicos Dredging has been paid the first dredging payment of $35,000. Additional discussion and suggestion was to label CD holdings for different reserves and Marilyn is doing this and will be glad to identify this if anyone wants clarification.
WATER COMMISSION REPORT: Ed Porter
Lydell finished the new water line on the spit. Ed noted the final cost came out a little higher due to additional dirt needed and updated hookups. The cost of replacing the line was $127,700 the amount borrowed out of our reserves.
Upcoming projects: Replacing line on Robin Lane, upgrading hydrant on Eagle View, putting in 6 inch and 4 inch lines to hydrant from different directions. Also, there is a need to replace Robin Lane. Line as the hydrant has been under the water flow capacity. Other projects: Hydrant on Thorndyke, upgrading lines from Eagle View and Finch to 8 inch line . Ed reported this was part of a 6-yr. plan starting in 2006, and the upgrade projects are about half way complete. The latter includes Seattle Dr. and Olympia St., 25 % of Seattle street completed; Peabody hook-up was completed last year, and hydrant upgrades on Sparrow and Finch. This will bring 350 hookups when entire system is completed. The PUD has established a data collection probe in the main well.
There were 212 water samples done and these were all satisfactory.
Marilyn Williams announced the need for some interns to shadow Ed Porter and Dave Mathis, to learn the water system should we need new managers and water commissioners in the future.
MARINA REPORT: Gary Reed submitted reminders to keep gates closed, and the marina is for use by members only. Guests and Co-owners need to be with the slip owner to use the Marina.
One member noted she had seen people come in to use the facilities—the restroom, and bring their cars down to wash in the Pavilion area. Bridgehaven members need to remind these people that they must be members to use these facilities.
DREDGING REPORT: Dan Jones
Dan gave a brief history of the progress and delays this year. Delays caused the project to be held up at the point of using Port Gamble area to deposit material. Consideration was given to depositing material north of the marina, and much time went by trying to convince the lessee of land to agree to taking the material. So, Dan and the project were back to 5 years ago in the process, with deposits of material being transported to a dumping site approved by state agencies. Several meetings with government agencies resulted in the recent decision to allow the dredging project to start. The Barge arrived and began dredging, makes long trips to the Straits to deposit material. Projected completion of the dredging is October 15. Dan thanked various members, especially Bill and Marilyn Bryant, and his wife Margie for helping with the project. Dan presented Marilyn Williams with a box of souvenir dredge material from the first shovel load.
Dan answered questions and an overhead map was used to show the dredging area and reminded members to alert the Dredge tugboat captain Mike using Ch. 71 on their VHF radios for safe boat egress and ingress during the dredging period. Boat owners with slips will be alerted when to move their boats. He noted that the slip area will be dredged to a -7ft depth.
Future considerations: A new leader is necessary as Dan is retiring. A new committee is needed as soon as possible to begin the second permitting stage. The ideal situation is to get a permit to dredge on an annual basis, such as the Cape George community. There is a need for a new Dredging Coordinator or committee leaders; Bill Bryant agreed to be a part of this but will not be the Coordinator. This group will be meeting with recommended engineers to get the permitting done in more timely manner. Our material is nutrient and with the information from the National Marine Fisheries director, the remaining nutrient material dredged should be used for beach enhancement, saving money. There was a final call for people to join this group.
ARCHITECTURE COMMITTEE: Sandy Silver
Sandy reported on various approvals for fences, deck railings and one shed. There is one questionable septic tank on Thorndyke that is questionable as to permission. The Architecture committee is in need of two or more volunteers to work on this committee. Please contact her if you are interested.
12:00 Noon- FIRE AND RESCUE CAPTAINS– Marilyn introduced Tim Manly and Justin Slye, our local firemen and paramedics. Tim talked about CERT (Community Emergency Preparedness) Training for community members. It costs $100 for the equipment and training materials and is highly recommended for communities to send possible trainees to this training. The phone number to call is 360-437-2236. There is a website for CERT information. They discussed the use of generators in power outages, reminding us that generators also light up lines. Local fire dept. helps with smoke detector changes. Important information was given on the Port Ludlow Paramedics having the advanced training on STEL treatment, carrying with them the new clot-busting drugs to assist in cardiac emergencies. All Jeff. Co. Fire and Rescue units use the Life Pak 12 EKG equipment. Tim Manly reviewed emergency treatment , important symptoms, contacting 911 and transportation.
NEW BUSINESS:
Marilyn Bryant reviewed both the Proposed Bridgehaven Budget for 2010 and Water Budgets for 2010.
Announcement was made to invite all Bridgehaven members to a Dredging Celebration and thank-you party to honor (and roast) Dan Jones on October 2 at the Pavilion at 4:30 P.M. A postcard will be sent to announce the celebration and also have information on new board members and officers and Board meeting dates.
NOMINATIONS FROM THE FLOOR AND ELECTION OF BCCA BOARD MEMBERS: Marilyn called for any nominations from the floor. Since there were no nominations from the floor, members present were reminded to turn in or vote on their ballots if they had not already done so.
Election results: After BCCA election tellers, Margie Jones and Sandy Silver tallied members’ votes, Stan Kriegel and Nickey Jones were elected to the board by the majority of our members. Write-in nominations for board members were Bob Oberto and Gary Reed.
The 2009-2010 Board members elected are: Steve Silver, Cathy Wright, Marilyn Bryant, Stan Kriegel and Nickey Jones. The 2009 BCCA Budget and Water Budgets were approved.
Meeting adjourned at 1:00 P.M.
|
